Establishing Strategic PMO

Description

• The workshop focuses on the concept of project management office (PMO) and how to establish a PMO within an organisation.
• It is an interactive workshop and participants will apply techniques through scenario analysis, case studies, discussion, and other experiential techniques.

Workshop Objectives

This workshop will equip attendees to:

• Develop PMO business case. Promote the benefits of a Project management office PMO to management
• Designing & establishing a PMO within the organisation
• Create strategic PMO; aligning PMO with organisational objectives
• Determine which PMO structure and functions are needed based on identified pain points and maturity level
• Understand how People, Processes, Finances, Technology and Relationship work together to make the organisation successful
• Measure PMO success; metrics that will help drive management decisions
• Define effective communication points and methods
• Recognise and overcome barriers related to PMO implementation
• Translate PMO function requirements into distinct staff member roles and responsibilities
• Create a preliminary PMO implementation plan

Additional information

Course Content

Module 1: Introduction

• PMO Types
• Continuum of Maturity
• PMO Relationships
• PMO Description, Purpose, and Scope
  • Project Management Office
  • Program Management Office
  • Portfolio Management Office
  • Enterprise Program Portfolio Management Office
• Challenges that Require a PMO
• Benefits of a PMO
• Key Factors for Success
• Challenges and Responses
• Assessment Preview

Module 2: PMO Definition

• Light vs. Strong
• Define the Scope
• Alignment with Business Strategies
• Find the Pain
• Know your environment
• Stakeholders
• Centre of Excellence
• Create the Charter

Module 3: Projects

• Definition
• Project = Investment
• Steps to establish a Portfolio
• Project prioritisation
• Regular project reviews
• Killing a project

Module 4: People

• Authority and Influence
• Key Roles and Responsibilities
• Filling positions
• Organisational Impact
• Resource Pools
• Resource Costs
• Growing Resources

Module 5: Processes

• Defining Success
• Acquisition and Execution
  • System Acquisition Life Cycle (SALC)
  • System Development Life Cycle (SDLC)
  • Compliance
• Project Management
  • Initiation
  • Planning
  • Executing
  • Monitoring & Controlling
  • Closing
• Program
  • Initiation
  • Planning
  • Executing
  • Monitoring & Controlling
  • Closing
• Portfolio
  • Initiation
  • Planning
  • Executing
  • Monitoring & Controlling
  • Closing

Module 6: Finance

• Budgeting 101
• PPMO Budgeting
• Project Level Budgeting
• Department Level Budgeting
• Initiative Level Budgeting

Module 7: Technology

• Enabler
• Six areas of focus
  • Communication
  • Scheduling
  • Tracking
  • Collaboration
  • Calendars and Contacts
  • Issue and Defect Management

Module 8: Relationships

• Business
• C-Level
• Projects
• Communication

Module 9: Assessment

• Process Maturity Model
• Maturity Questionnaire
• Road Plan
• First 100 days

In Class Exercises:

• Create a draft PMO Vision and Scope
• Document and perform Prioritisation of Initiatives and Projects
• Identify Stakeholders and Impacts
• Prioritise Process Creation
• Review Reports and Metrics
• Draft a First 100-Day Road Map

Who Should Attend?

• Project Managers
• Program Managers
• Portfolio Managers
• Project Sponsor
• PMO Managers
• Account Executives
• Delivery Executives

What Will You Get?

• Each participant will get a detailed Participant Guide
• FOUR FREE Templates
  • Step by step PMO implementation plan
  • PMO Methodology and framework
  • PMO Charter
  • PMO Strategy
• Participants are eligible to earn 14 PDUs for their participation in this workshop.
• Certificate of Completion